Company: Minnesota Housing Finance Agency
Job description:
The work you’ll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Minnesota Housing is hiring! We’re a mission-focused financial institution looking for a payroll coordinator who will process bi-weekly MHFA employee payroll, payroll reports and business expenses. Prepares supporting working papers as requested and enters daily deposits into SWIFT. Provides agency training and support in primary fiscal duties.
Essential Job Duties
- Provide professional biweekly payroll services for the effective administration of departmental payroll so that all department employees are accurately paid and proper accounting for leave balances is maintained.
- At the end of each pay period, audit time reports of all employees for completeness, accuracy, and appropriateness. Investigate any unusual or non-standard payroll activities ensuring that payroll completion schedules are maintained and adhered to by all staff and users who receive directions as needed.
- Resolve any timesheet errors or anomalies with appropriate supervisors to ensure system edits are applied and payroll transactions are successfully posted into state’s payroll system.
- Review and analyze the Statewide Employee Management portal (SEMA4) payroll reports to ensure Self-Service time entry for all employees is complete, accurate, and in compliance with payroll policy, bargaining units, and labor agreements.
- Providing technical expertise and consultation to employees, supervisors and managers regarding SEMA4/Self Service, employee expenses, severance pay, retroactive pay, bargaining unit settlements, overtime, levies, and garnishments.
- Analyze employee travel expense reports for accuracy, completeness, proper authorization and compliance with established union contract provisions and MMB policies.
- Understand and monitor laws and policies related to office payroll and provide guidance to all employees of Minnesota Housing on the proper methods for recording hours worked, leave or overtime requests and other payroll related items.
- Perform other duties as assigned.
Minimum Qualifications
To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.
Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.
- Two (2) or more years of experience in accounts receivable, reconciliations, payroll accounting, or a closely related role, including experience analyzing financial data.
- Experience supporting payroll processing, including ensuring accurate and timely salary payments, processing overtime, leave deductions, and retroactive pay, and responding to payroll-related inquiries.
- Knowledge of basic accounting principles, procedures, and practices.
- Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
- Strong communication skills, both written and verbal, with the ability to effectively respond to inquiries and convey information clearly.
- Demonstrated ability to use analysis, problem-solving, and decision making to identify issues and problems, using the same skills to resolve the issues quickly and effectively.
- Cultural competency as demonstrated by skills for communication and interaction across cultures and awareness of one’s own world view and that different world views exist
Preferred Qualifications
- Associate’s degree in Accounting
- Four (4) or more years of experience in accounting, payroll, reconciliations, or a closely related financial role, including analysis of financial or operational data.
- Experience with governmental financial accounting, including working with government funds and applicable accounting principles, procedures, and practices to analyze financial trends and resolve discrepancies, along with processing financial transactions, including disbursements and payroll, ensuring timely and accurate salary payments and compliance with applicable tax laws.
- Experience using financial or personnel systems, such as the State of Minnesota’s accounting system (SWIFT) or similar databases.
- Strong organizational and analytical skills, including the ability to manage multiple priorities, meet deadlines, conduct reconciliations, and demonstrate cultural competency when communicating and collaborating across diverse groups.
Additional Requirements
This position requires successful completion of the following:
- Reference Checks.
- Job related background checks.
- Conflict of Interest Disclosure.
Physical Requirements
Requires moving office items such as file folders and small office tools.
How to Apply
External candidates: Use the link at the bottom of the page to apply. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Internal candidates: Go to Employee Self Service > Careers and search for Job ID 92925
Contact
If you have questions about the position, contact us at: MHFA.HR@state.mn.us.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title, and your valid Proof of Eligibility Certificate by the closing date to MHFA.HR@state.mn.us
About Housing Finance Agency
At Minnesota Housing, we know that affordable housing is an essential part of Minnesota’s infrastructure. When you work here, you’re helping to build stronger communities. We have a national reputation as one of the finest housing finance agencies in the country.
Working together to improve the state we love.
What do Minnesota’s State employees have in common?
- A sense of purpose in their work.
- Connection with their coworkers and communities.
- Opportunities for personal and professional growth.
Benefits
As an employee, you’ll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
- Paid vacation and sick leave.
- 12 paid holidays each year.
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF.
- Diabetes care.
- Dental and orthodontic care for adults and children.
- 6 weeks paid leave for parents of newborn or newly adopted children.
- Pension plan that provides income when you retire (after working at least three years).
- Employer paid life insurance to provide support for your family in the event of death.
- Short and long-term disability insurance that can provide income if you are unable to work due to illness or injury.
- Tax-free expense accounts for health, dental, and dependent care.
- Resources that provide support and promote physical, emotional, social, and financial well-being.
Support to help you reach your career goals:
- Training, classes, and professional development.
- Student Loan Reimbursement (pilot program)
- Tuition Assistance Program
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website studentaid.gov).
Employee Assistance Program (EAP) for work/life support:
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance.
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues.
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care.
Programs, resources, and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at 651-259-3637 or email careers@state.mn.us, and let us know the support you need.
Job type: Full Time
Fully remote: Hybrid
Salary range: $23.98 – $34.69 / Hourly – $50,070 – $72,432 / Yearly
Location: St. Paul Minnesota
